HubSpot to Google Data Studio

This page provides you with instructions on how to extract data from HubSpot and analyze it in Google Data Studio. (If the mechanics of extracting data from HubSpot seem too complex or difficult to maintain, check out Stitch, which can do all the heavy lifting for you in just a few clicks.)

What is HubSpot?

HubSpot provides an inbound marketing and sales platform that helps businesses feature content, perform search engine optimization, interact on social media, and see analytics about their content.

Getting data out of HubSpot

HubSpot provides a REST API that lets you get dozens of different kinds of data from the platform. For instance, to get a list of blog topics, you could call GET /blogs/v3/topics. All of Hubspot's API calls require a parameter that specifies an OAuth Access Token or API Key, and some provide optional parameters that let you tailor the information that HubSpot returns.

Sample HubSpot data

HubSpot's API returns JSON-format data. For example, the output of the topics query might look like this:

{
  "objects": [
    {
      "id": 349001328,
      "portalId": 62515,
      "name": "api-docs",
      "slug": "api-docs",
      "description": "",
      "created": 1381896200000,
      "updated": 1381896200000,
      "deletedAt": 0
    },
    {
      "id": 447332568,
      "portalId": 62515,
      "name": "Test Topic 20170110160733",
      "slug": "test-topic-20170110160733",
      "description": "",
      "created": 1389388053000,
      "updated": 1389388053000,
      "deletedAt": 0
    },
    {
      "id": 450113517,
      "portalId": 62515,
      "name": "Test",
      "slug": "test",
      "description": "",
      "created": 1389387669000,
      "updated": 1389387669000,
      "deletedAt": 0
    }
  ],
  "message": null,
  "total": 3,
  "limit": 1000,
  "offset": 0
}

Preparing HubSpot data

If you don't already have a data structure in which to store the data you retrieve, you'll have to create a schema for your data tables. Then, for each value in the response, you'll need to identify a predefined datatype (INTEGER, DATETIME, etc.) and build a table that can receive them. HubSpot's documentation should tell you what fields are provided by each endpoint, along with their corresponding datatypes.

Complicating things is the fact that the records retrieved from the source may not always be "flat" – some of the objects may actually be lists. This means you'll likely have to create additional tables to capture the unpredictable cardinality in each record.

Keeping HubSpot data up to date

At this point you've coded up a script or written a program to get the data you want and successfully moved it into your data warehouse. But how will you load new or updated data? It's not a good idea to replicate all of your data each time you have updated records. That process would be painfully slow and resource-intensive.

Instead, identify key fields that your script can use to bookmark its progression through the data and use to pick up where it left off as it looks for updated data. Auto-incrementing fields such as updated_at or created_at work best for this. When you've built in this functionality, you can set up your script as a cron job or continuous loop to get new data as it appears in HubSpot.

And remember, as with any code, once you write it, you have to maintain it. If HubSpot modifies its API, or the API sends a field with a datatype your code doesn't recognize, you may have to modify the script. If your users want slightly different information, you definitely will have to.

From HubSpot to your data warehouse: An easier solution

As mentioned earlier, the best practice for analyzing HubSpot data in Google Data Studio is to store that data inside a data warehousing platform alongside data from your other databases and third-party sources. You can find instructions for doing these extractions for leading warehouses on our sister sites HubSpot to Redshift, HubSpot to BigQuery, and HubSpot to Snowflake.

Easier yet, however, is using a solution that does all that work for you. Products like Stitch were built to solve this problem automatically. With just a few clicks, Stitch starts extracting your HubSpot data via the API, structuring it in a way that is optimized for analysis, and inserting that data into a data warehouse that can be easily accessed and analyzed by Google Data Studio.